14th January 2019

Minutes of the Community Council Finance Committee meeting held at Bodorgan Community Center - 14 January 2019.

1 Present:

Councilors Mr Dafydd Jones (Chairman), Mr Myfyr Davies, Mr Tim Owen and Mr J Alun Foulkes (Clerk).

2 Apology: Councilor Alwyn Rowlands.

3 The members were welcomed to the meeting in order to recommend the Council's budget for 2019-2020.

4 The Chair had provided an estimated budget for 2019-2020 and this was carefully discussed with the Clerk's comments.

5 On 61 considering everything including reconciling money remaining for this year, it was recommended that the Full Committee of the Council should accept it and raise the price by 33% to £ll,500.

6 The Chairman had provided a revised price list for Newport Cemetery and it was recommended that the Full Committee should accept it.

7 The Council's Cemetery Register - that it will be necessary to arrange for the register to be updated as soon as possible.

8 Review of Statutory Rules - the Clerk To arrange by the March 2019 full meeting.

9 Review of Finance Rules - the Clerk To arrange by the March 2019 full meeting.

10 Wales Office External Audit Report - disappointment was shown that the report had not been received and the Clerk was asked to contact BDO urgently in order to find out the latest situation.

11. Date of the Next Meeting - to be arranged.
12. The meeting closed at 7:55pm.

TREFDRAETH PUBLIC CEMETERY FEES SCHEDULE

1. No charge if under 18 years old
2. Ashes to be buried within the part of the cemetery reserved for that purpose (Half a normal size plot)

FIRST CONTACT

BUDGET FORECAST 2019/20

NOTES

1. Grass cutting excludes Bethel chapel but with a £100 contingency.
2. There is an assumption that no member will accept the payment of £150 to which that they are entitled unless they notify the Clerk in writing. Should any member accept the payment then an additional £ I50/member must be added to the expenditure forecast.
3. £500 each. [Bethel & Llangadwaladr]
4. Based on Scale Pt 15 at 6 hours/week
5. Estimate (Internal and External assuming previous years signed off)
6. Assumption that expenditure on defibrillator is not required

The above shows a deficiency of £2909.99. The figures are based on un-certain estimates such as only one funeral and one new headstone. The Community Council have undertaken to contribute up to £2K to support the Community Centre, but this has not been drawn down in recent years but has been kept in reserve. The reserves are deemed prudent as the future of the Centre is still to be resolved. This is an essential community facility. The items marked * are all either a valiant from the current year or unknown.

The above level f deficit requires an increase of 33.73% in the precept level and does not allow for any increase in the level of support to the community centre.

The revised salary for the clerk is based on an average commitment of 6 hours/week, rather than the 12hours/month that applied previously. There is no doubt whatsoever that the clerks salary needs urgent review, as the workload has increased significantly since last reviewed, and is now also subject to HMRC PAYE deductions.

A significant increase in the precept is unavoidable, but an increase of £2900 still leaves Bodorgan in a similar position to other authorities of the same size. The revised precept recommended is £11500 (assuming no claim - Note 2).

The revised clerk's salary is also comparable. It is the salary review that necessitates the significant increase, but we are all aware of the importance of the Clerk's office.

Dafydd Jones 30^th November 2018